Enrolment Policy

General Introduction
This policy is a development of an earlier documents and set out in accordance with the provisions of ‘the Education Act (1998). This policy was updated in December 2018 to account for the increasing number of applications for enrolment. It was developed by The Board of Management and submitted to The Parents Association for their observations and submissions. The final document was approved by the Board of Management at a meeting on 11th December 2018. The Board trusts that by so doing, parents will be assisted in relation to enrolment matters.

Mission Statement
The Board of Management of Scoil Náisiunta Naomh Micheál are committed to provision and development and maintenance of a high standard of education that is broad and holistic in a safe and convivial environment. In all that we do we are guided by our Catholic roots and ethos and are committed to the preservation of this ethos.

This policy was necessary to ensure compliance with the most up to date legislation, to guide all matters related to enrolment and to provide information for parents and members of the school and wider communities.

• To ensure compliance with relevant legislation;
• To ensure fairness and transparency in the enrolment process;
• To provide information for parents of prospective pupils;
• To provide information for staff members re. the procedures and approaches to enrolment.
School Name: Scoil Náisiunta Naomh Micheál
School Address: Upper Glanmire, White’s Cross, Co. Cork.
Telephone No.: 021 4308885
Website : http://www.upperglanmirens.ie
Denominational Character/Ethos: Catholic (See Appendix 1)
Patron: The Catholic Bishop of Cork and Ross.
Type of School: Primary Co-educational
School Details
Currently there are 19 teachers based in the school including the principal.
12 Class Teachers
5 Special Education Teachers
1 ASD Class Teacher
There are seven Special Need Assistants, one part-time secretary and part-time caretaker.
• Curriculum: The Revised Primary School Curriculum, Grow in Love.
• Funding: Oireachtas funding and DES grant assistance.
Guiding Principles: Within the context and parameters of Department regulations and programmes, the rights of the patron as set out in the Education Act (1998), and the funding and resources available, the school supports the principles of:
• inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational need;
• equality of access and participation in the school;
• parental choice in relation to enrolment; and
• respect for diversity of values, beliefs, traditions, languages and ways of life in society.
Religious Education
Religion lessons take place daily from 12pm to 12.30pm in all classes. Parents who do not wish for their children to partake in religious education lessons must present this in writing to the class teacher. Children not partaking in religious education will remain in the classroom during lessons. Children will not be taught during this time but may be given activities to complete.

Application Procedure
Junior Infants:
Parents seeking to enrol their child(ren) for Junior Infants in Scoil Náisiúnta Naomh Micheál may contact the school at any time and the relevant details are recorded in the secretary’s register for the relevant year (of proposed attendance).
Parents are sent an ‘Application Form’ in November of the school year prior to the child starting. This form clearly states that it is not an Enrolment Form. Parents are also notified of the school’s open night which is usually held in January. Dates of open nights are generally agreed by the principals of primary schools in the Catholic parishes of Glounthaune and Glanmire. ‘Application Forms’ are also distributed at the Open Night along with details of the closing date for applications. The closing date for applications is the final Friday in January and reminders will be sent to current parents and the wider community. Enrolment forms will the sent to successful applicants following the closing date for applications. Enrolment forms must be returned by the date outlined in the accompanying letter (generally the second Friday in February).
All children wishing to enrol in Scoil Náisiúnta Naomh Micheál must be at least 4 years old before September 1st on the year of induction. Pupils who reach their fourth birthday during the school year and wish to attend Scoil Náisiúnta Naomh Micheál thereafter will not be admitted until the following September. If all places in Junior Infants have not been filled by March 1st, further applications will be accepted after this date.

Provision of Key Information by Parents
The following information will be required when children are being enrolled.
The application will not be treated as being complete until such time as all requested information, has been received.
• Names and addresses and email addresses of pupil’s parents/guardians;
• Name of pupil;
• Names and ages of siblings;
• Child’s Educational background, pre-school etc.
• Contact telephone numbers;
• Contact telephone numbers in case of emergency;
• Details of any medical condition, including medical reports where relevant, which the school should be aware of;
• Details of special needs including any relevant reports or other documentation;
• Information regarding family members who attended the school (if any);
• A copy of the child’s birth certificate;
• Details of any legal matter that would be relevant to the child’s future progress and well-being:
• Consent to administer class-based assessment tests;
• Previous schools attended, if any, and reasons for transfer, if applicable; and
• School report from previous school where relevant.
• Completion of agreement form regarding acceptance of Behaviour, Anti-bullying and other policies as may be required at the time of enrolment.

Pupil transfer to Scoil Naisiunta Naomh Micheal:
The Board of Management will allow pupils to transfer to the school at any time, subject to available space and in some cases, the approval of the Department of Education and Science. Information concerning attendance and the child’s educational progress must be provided at the time of enrolment. (Education Welfare Act 2000). Parents of all pupils seeking to transfer to Scoil Náisiúnta Naomh Micheál must return a completed enrolment application form and birth/adoption certificate.
The application will not be treated as being complete until such time as all requested information, has been received.

Decision Making
Decisions in relation to applications for enrolment are made by the Board of Management in accordance with school policy. Decisions re: acceptance or otherwise will be communicated in writing to parents/guardians within twenty one days of the closing date for receipt of completed applications.

The Board will have regard to
• the number of applications for enrolment
• relevant Department of Education and Science guidelines in relation to class size and staffing provisions
• and/or any other relevant requirements concerning accommodation, including physical space and the health and welfare of children.
The Board will be aware of existing numbers on the rolls and will decide on the number of places available in a given year (generally on the basis of one class = 28 pupils). The Board will offer a maximum of 42 places to children enrolling in Junior Infants.
In general the decision of the Board of Management will focus on the school’s capacity to accept one class of Junior Infants or a larger number thus creating a mixed Junior and Senior Infants class (along with a single Junior and single Senior Infants class). Provision is also allowed for the formation of two Junior Infant classes, however parents will be informed that the structure of two classes at one class level is not permanent, and that there will be the requirement to split classes in the future based on allocation of teachers by the Department of Education.
The school will be deemed full when the number of children in each class is at or above the pupil teacher ratio (currently 26:1). The school currently has 12 mainstream classrooms. The pupil teacher ratio will be a determining factor for the availability of school places for children transferring to the school at class levels other than Junior Infants.
The Board is bound by the Department of Education and Science’s Rules for National Schools which provides that pupils may only be enrolled from the age of 4 years and upwards, though compulsory attendance does not apply until the age of 6 years.
In the event that applications for enrolment exceeds the number of places, the following decision making process will apply. The criteria are in the following order:
• Sisters and brothers of children already enrolled in the school. This will include step-siblings living at the same address;
• Children of current school staff;
• Children who reside within the traditional school catchment area: (See Appendix 3)(Decisions will be made in order of Date of Birth if necessary).
• Children of past pupils (not to exceed 25% of enrolment. Decisions will be made in order of Date of Birth if necessary).
• Children from outside the current catchment area in order of age.

Communication of Enrolment Decisions to Parents/Guardians
Decisions will be communicated to all parents by letter. Children whose application for enrolment is refused will be placed on a waiting list on the basis of the order of selection outlined above, and this will also be communicated to parents.

Enrolment of children with special needs.
Every effort will be made to ensure that maximum provision is secured for children with special needs in terms of educational support, care support, resources and materials. Consequently the Board of Management requires, together with the completed enrolment form, a copy of the child’s Medical Report and/or recent Psychological Assessment Report and/or any other relevant report.
Where such a report is not available, parents will be requested that the child be assessed immediately. The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his/her disability or special needs and to profile the support services required. Following receipt of the report, the B.o.M. will assess how the school can meet the needs specified in the report. These resources may include access to, or the provision of, any or a combination of the following:
• Visiting teacher service
• Resource Teacher for Special Needs.
• Special Needs Assistant
• Specialised equipment and/or technology and/or relevant software
• Specialised furniture
• Transport services
The school will then meet with the parents of the child to discuss the child’s needs and the school’s suitability and/or capability in meeting those needs. If necessary, a full case conference may be held to include parents, school principal, class teacher, learning support teacher, resource teacher for special needs and psychologist, as appropriate.

Multigrade Classes
The school policy on splitting classes will be used in the formation of multi-grade classes.

Refusal to enrol on the grounds of Exceptional Circumstances
The Board of Management reserves the right to refuse enrolment in exceptional circumstances and following consultation with the relevant professional s, e.g.
• If the pupil has special needs such that, even with the provision of additional resources available from DES, the school cannot meet such needs and/or provide the pupil with an appropriate education
• In the opinion of the Board of Management, the pupil poses an unacceptable risk to other pupils, school staff and/or school property.

• Parents/Guardians may appeal a decision by The Board of Management to refuse enrolment to
o The Board of Management
o The Department of Education and Science (i.e. Section 29 of The Education Act).
• Details of these appeal processes will be communicated to any parent/guardian whose child is refused enrolment.
This policy document will be reviewed during the school year 2019/20.

Appendix 1
Note: Schedule of a Catholic School
A Roman Catholic School (which is established in connection with the Minister) aims at promoting the full harmonious development of all aspects of the person of the pupil: intellectual, physical, cultural, moral and spiritual including a living relationship with God and with other people. The school models and promotes a philosophy of life inspired by belief in God in the life, death and resurrection of Jesus Christ. The Catholic School provides religious education for the pupils in accordance with the doctrines, practices and traditions of the Roman Catholic Church and promotes the formation of the pupils in the Catholic Faith.
Appendix 2
Acceptance of School Policies
Children enrolled in this school are required to cooperate with and support the school Code of Behaviour as well as all other policies on curriculum, organisation and management. The Board of Management deems parents/guardians responsible for ensuring that their child(ren) cooperate with said policies in an age-appropriate way. These polices may be added to or revised from time to time.
Appendix 3
The Traditional Catchment Area
Dublin Pike Kilcully Ballinahina Piercetown
Coole Ballyharoon Rathcooney Coolgreene
The Boreen Ballyphilip Coole East Templemichael Ballyphilip
Coneybeg Ballinaparson Sarsfield Court Gurraneboy
Lahardane Killydonoghue Crush Lisnahorna
Templeisque The Bridge (Upper Glanmire) Crush Buck Learys Cross
Knocknahorgan (Ros Ard. ) Baile na Madrai Ballinvrisgig

This policy was adopted by the Board of Management of Scoil Náisiúnta Naomh Micheál on ____________ ______________________________
Chairperson of the Board of Management : __________________________