Upper Glanmire NS

Enrolment Policy


General Introduction

This policy is a development of an earlier document  and  set out in accordance with the provisions of ‘the Education Act (1998). It was developed by The Board of Management and submitted to The Parents Association for their observations and submissions. The final document was approved by the Board of Management at a meeting on May 31st 2011. The policy was reviewed during the 2016/17 school year. The Board  trusts that by so doing parents will be assisted in relation to enrolment matters.


Mission Statement

The Board of Management  Scoil Náisiunta Naomh Micheál are committed to provision and development and maintenance of a high standard of education that is broad and holistic  in a safe and convivial.  In all that we do we are guided by our Catholic roots and ethos and are committed to the preservation of this ethos.



This policy was necessary to ensure compliance with the most up to date legislation, to guide all matters related to enrolment and to provide information for parents and members of the school and wider communities.



  • To ensure compliance with relevant legislation;
  • To ensure fairness and transparency in the enrolment process;
  • To provide information for parents of prospective pupils;
  • To provide information for staff members re. the procedures and approaches to enrolment.

School Name: Scoil Náisiunta Naomh Micheál

School Address: Upper Glanmire, White’s Cross, Co. Cork.

Telephone No.: 021 4308885

Website : http://www.upperglanmirens.ie

Denominational Character/Ethos: Catholic (See Appendix 1)

Patron: The Catholic Bishop of Cork and Ross.

Type of School: Primary   Co-educational

School Details


Currently  there are 18 teachers based in the school including the principal.

11 class teachers

5 Special Education Teachers

1 ASD Class teacher

There are six Special Need Assistants, one part-time secretary and part-time caretaker and two cleaners.

  • Curriculum: The Revised Primary School Curriculum, The Grow In Love/Alive-o Programme
  • Funding: Oireachtas funding and DES grant assistance

Guiding Principles: Within the context and parameters of Department regulations and programmes, the rights of the patron as set out in the Education Act (1998), and the funding and resources available, the school supports the principles of:

  • inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational need;
  • equality of access and participation in the school;
  • parental choice in relation to enrolment; and
  • respect for diversity of values, beliefs, traditions, languages and ways of life in society.


Application Procedure

Junior Infants:

Parents seeking to enrol their child(ren) for Junior Infants in Scoil Náisiúnta Naomh Micheál  may contact the school at any time and the relevant details are recorded in the secretary’s  register for the relevant year (of proposed attendance).

Parents are sent an ‘Expression of Interest’ form in November of the school year prior to the child starting. Parents are also notified of the school’s open night which is usually held in January.  Dates of open nights are generally agreed by the principals of primary schools in the Catholic parishes of Glounthaune and Glanmire.  Application forms are distributed at the Open Night along with details of the closing date  for applications (agreed in advance by principals in Glanmire and Glounthaune)

All children wishing to enrol in Scoil Náisiúnta Naomh Micheál must be at least 4 years old before September 1st on the year of induction. Pupils who reach their fourth birthday during the school year and wish to attend Scoil Náisiúnta Naomh Micheál thereafter will not be admitted until the following September.  If all places in Junior Infants have not been filled by March 1st, further applications will be accepted after this date.


Provision of Key Information by Parents

The following information will be required when children are being enrolled.

The application will not be treated as being complete until such time as all requested information, has been received.

  • Names and addresses and email addresses of pupil’s parents/guardians;
  • Name of pupil;
  • Names and ages of siblings;
  • Child’s Educational background, playschool etc.
  • Contact telephone numbers;
  • Contact telephone numbers in case of emergency;
  • Details of any medical condition, including medical reports where relevant, which the school should be aware of;
  • Details of special needs including any relevant reports or other documentation;
  • Information family members who attended the school (if any);
  • A copy of the child’s birth certificate;
  • Details of any legal matter that would be relevant to the child’s future progress and well-being:
  • Details of the child’s Religion;
  • Consent to administer class-based assessment tests;
  • Previous schools attended, if any, and reasons for transfer, if applicable; and
  • School report from previous school where relevant.
  • Completion of agreement form regarding acceptance of Behaviour, Anti-bullying and other policies as may be required at the time of enrolment.
  • Birth Certificate
  • Baptismal Certificate (if relevant).



Pupil transfer to Scoil Naisiunta Naomh Micheal:

The Board of Management will allow pupils to transfer to the school at any time, subject to available space and in some cases, the approval of the Department of Education and Science.  Information concerning attendance and the child’s educational progress must be provided at the time of enrolment. (Education Welfare Act 2000).  Parents of all pupils seeking to transfer to Scoil Náisiúnta Naomh Micheál must return a completed enrolment application form and birth/adoption certificate.

The application will not be treated as being complete until such time as all requested information, has been received.

Decision Making

Decisions in relation to applications for enrolment are made by the Board of Management in accordance with school policy.  Decisions re: acceptance or otherwise will be communicated in writing to parents/guardians within twenty one days of the closing date for receipt of completed applications.

The Board will have regard to

  • the number of applications for enrolment
  • relevant Department of Education and Science guidelines in relation to class size and staffing provisions
  • and/or any other relevant requirements concerning accommodation, including physical space and the health and welfare of children.

The Board will be aware of existing numbers on the rolls and will decide on the number of places available in a given year (generally on the basis of one class = 30 pupils).

In general the decision of the Board of Management will focus on the school’s capacity to accept up to one and a half classes of Junior Infants, thus creating a mixed Junior / Senior Infant class, or two Junior Infant classes for the first year of school.

The Board is bound by the Department of Education and Science’s Rules for National Schools which provides that pupils may only be enrolled from the age of 4 years and upwards, though compulsory attendance does not apply until the age of 6 years.

In the event that applications for enrolment exceeds the number of places (i.e in circumstances where the Board of Management agrees to the provision of a single Junior Infants class)  the following decision making process will apply. The criteria are in the following order:

  • Sisters and brothers of children already enrolled in the school. This will include step-siblings living at the same address;
  • Children of current school staff;
  • Catholic Children who reside within the traditional school catchment area: (See Appendix 3)
  • Non-catholic children who reside within the traditional school catchment area
  • Children of past pupils
  • Children from outside the current catchment area in order of age.


Communication of Enrolment Decisions to Parents/Guardians

Decisions will be communicated to all parents by letter.  Children whose application for enrolment is refused will be placed on a waiting list on the basis of the order of selection outlined above, and this will also be communicated to parents.

Enrolment of children with special needs.

Every effort will be made to ensure that maximum provision is secured for SN children in terms of educational support, care support, resources and materials.  Consequently the Board of Management requires, together with the completed enrolment form, a copy of the child’s Medical Report and/or recent Psychological Assessment Report and/or any other relevant report.

Where such a report is not available, parents will be requested that the child be assessed immediately.  The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his/her disability or special needs and to profile the support services required.  Following receipt of the report, the B.o.M. will assess how the school can meet the needs specified in the report.   These resources may include access to, or the provision of, any or a combination of the following:

  • Visiting teacher service
  • Resource Teacher for Special Needs.
  • Special Needs Assistant
  • Specialised equipment and/or technology and/or relevant software
  • Specialised furniture
  • Transport services

The school will then meet with the parents of the child to discuss the child’s needs and the school’s suitability and/or capability in meeting those needs. If necessary, a full case conference may be held to include parents, school principal, class teacher, learning support teacher, resource teacher for special needs and psychologist, as appropriate.


Multigrade Classes

The school policy on splitting classes will be used in the formation of multi-grade classes.


Refusal to enrol on the grounds of Exceptional Circumstances

The Board of Management reserves  the right to refuse enrolment in exceptional circumstances and following consultation with the relevant professional s,  e.g.

  • If the pupil has special needs such that, even with the provision of additional resources available from DES, the school cannot meet such needs and/or provide the pupil with an appropriate education


  • In the opinion of the Board of Management, the pupil poses an unacceptable risk to other pupils, school staff and/or school property.



  • Parents/Guardians may appeal a decision by The Board of Management to refuse enrolment to
    • The Board of Management
    • The Department of Education and Science (i.e. Section 29 of The Education Act).
  • Details of these appeal processes will be communicated to any parent/guardian whose child is refused enrolment. M. Review

This policy document will be reviewed during the school year 2016/17.





Appendix 1

Note: Schedule of a Catholic School

A Roman Catholic School (which is established in connection with the Minister) aims at promoting the full harmonious development of all aspects of the person of the pupil: intellectual, physical, cultural, moral and spiritual including a living relationship with God and with other people. The school models and promotes a philosophy of life inspired by belief in God in the life, death and resurrection of Jesus Christ.  The Catholic School provides religious education for the pupils in accordance with the doctrines, practices and traditions of the Roman Catholic Church and promotes the formation of the pupils in the Catholic Faith.

Appendix 2

Acceptance of School Policies

Children enrolled in this school are required to cooperate with and support the school Code of Behaviour as well as all other policies on curriculum, organisation and management. The Board of Management deems parents/guardians responsible for ensuring that their child(ren) cooperate with said policies in an age-appropriate way.  These polices may be added to or revised from time to time.

Appendix 3

The Traditional Catchment Area

Dublin Pike                                  Kilcully                       Ballinahina                         Piercetown

Coole                                             Ballyharoon                     Rathcooney                    Coolgreene

The Boreen  Ballyphilip                   Coole East                  Templemichael                     Ballyphilip

Coneybeg                                        Ballinaparson             Sarsfield Court                     Gurraneboy

Lahardane                                    Killydonoghue                         Crush                            Lisnahorna

Templeisque                          The Bridge (Upper Glanmire)   Crush                Buck Learys Cross

Knocknahorgan             (Ros Ard.  )                  Baile na Madrai                    Ballinvrisgig


This policy was adopted by the Board of Management of Scoil Náisiúnta Naomh Micheál  on  ____________ ______________________________

Chairperson  of  the Board  of  Management : __________________________