Letter Home – August 29th 2019

29th August 2019

Dear Parents,
Welcome back to another school year in Scoil Naomh Micheál. We hope you had an enjoyable summer break as we look forward to a busy and exciting year ahead in our school.
It has been an eventful summer in the school with a number of renovation works taking place. We have a new reception area and renovated office space, improved security on the school premises, and completed a number of painting jobs.
A special thank you to our wonderful caretaker, Mr. Pat O’Callaghan for his work throughout the summer, ensuring the school is ready for another year ahead.
Below we have outlined some important details going forward throughout the school year.
1. Important Dates

All dates of importance and closures are listed on our website. Click on the calendar on http://www.upperglanmirens.ie. This list includes provisional dates for parent teacher meetings in November and February.

2. Morning and Evening supervision

The school will open to receive children at 9.10am.No responsibility can be accepted for children arriving before this time. Children will line up in the yard and be collected by their teacher when the bell rings at 9.20am.

On wet mornings, the school doors will open at 9.10am. Children will be supervised in their classrooms until the bell rings at 9.20am.

The school day begins at 9.20am. Children should arrive no later than this time. Children arriving late will report to the school office. A record of children arriving late is kept for inspection.

At 2pm, children in Junior Infants can be collected at 2pm at the middle gates of the school. Children in Senior Infants will exit via the lower gates (closest to Ros Ard).

At 3pm, children will be supervised inside the school gates until 3.10pm. No responsibility can be taken for children after 3.10pm. No responsibility can be taken for children once they leave the school premises. From Monday 2nd September, only children whose parents have signed a 2019/20 consent form may leave the school grounds without an adult. A high-vis jacket must be worn. All other children should be collected from the school gate by an adult.

Children in 1st & 2nd class will exit via the middle gates. Children in 5th & 6th will exit via the main entrance gates. Children in 3rd & 4th will exit via the lower gates (closest to Ros Ard).

We strongly encourage you to discuss the above arrangements with your child.

3. Parking
We encourage parents and children to walk to school where possible. We also encourage families to car pool where walking is not possible. Our aim is to reduce the congestion at the school gates before and after school.
Parents/Guardians should note that the car park at Upper Glanmire Community Hall has been reserved exclusively for school staff on school days. Please do not use this car park for parking/turning/set-down in the morning or evening.

The centre lane at the front of the school is for the continuous flow of traffic, while parking is available on both sides. The system works well when cars park on either side to allow passengers enter/exit their vehicles and there is a continuous flow through the centre lane. Cars stopping in the centre lane leads to further congestion on the main road and is easily avoided.

The school bus will park at the blue double gates at the top yard before and after school. Please do not park in front of these gates and please allow adequate space for the bus to park. Children will be supervised to and from the bus by a teacher.

The disabled space at the school gate is only for holders of a disabled parking permit. This parking space is used daily and we ask that you please do not use this space without a permit.

4. Attendance

All absences should be communicated in writing in the school homework journal when a child returns to school.

Schools are required to report absences (and the reasons for them) in excess of 19 days to TUSLA. Although attendance is important, children who are ill should be cared for at home (in their own interest and in the interest of other children in the school). Please do not phone the secretary re. absences unless in the case of contagious illnesses such as chicken pox, measles etc.

Attendance is recorded daily, one hour after the commencement of the school day. If your child is not present at this time, they will be marked absent for the day. If your child attends school after this time, they will be signed in at the secretary’s office. Once attendance has been taken in each classroom it will not be amended.
In exceptional circumstances where children are required to be collected from the school during the school day, it is important that the school is informed in advance. Children must then be collected at the secretary’s office and will not be allowed out of the school to wait for parents/guardians. Parents who collect children during the school day will sign at the secretary’s office.

The school should be notified of any change of address, contact number, relevant legal matter, collection detail, etc. as soon as possible.

5. Whole School Food Policy

At Scoil Naomh Micheál we are proud to be a Health Promoting School. Our Whole School Food Policy is available to view on our website, http://www.upperglanmirens.ie. The policy was created with the input of children, parents and staff through Health Promoting Schools guidelines.

The policy contains a list of foods that are not allowed, foods to be avoided and foods that are encouraged. Please note that ‘foods to be avoided’ are allowed in the school.

As there are a number of children with nut allergies in the school, Nutella and nuts are specifically banned from school lunches.

Lunches in recent times have been extremely healthy and we thank you for your support of the policy.

6. Communication and Appointments

The homework journal is a vital communication tool between home and school. Communication between teachers and parents should be written in the homework journal. Infant classes will be provided with the ‘parent teacher notes’ and ‘absence form’ sections of the journal in their homework folders. Where it is not possible to communicate through the homework journal, teachers are available to meet by appointment. Appointments should be made through the secretary’s office.

The school website and social media pages are updated regularly with news of current events taking place in the school. We encourage you to check these pages regularly.

The school will use the website, text messages and printed notes to inform parents of upcoming events or notices in the school. Please ensure we have your correct details.

7. Money and payments

We have rolled out online payments in the school with Swoofee. You will now be able to pay online at https://ugns.swoofee.com or by scanning the QR code below.
When paying online we please ask that you remember the following:
Notes home will have a ‘Description’ included for online payments. Please use this in the ‘Description’ field when paying.
Please input your child’s current class level, not the teacher’s name, when filling the ‘Class’ field.
Below you will see a screen shot of the Swoofee page for Upper Glanmire National School.

Cash payments should be sent in a sealed envelope with the child’s name and the description of the payment clearly displayed.

8. Parental Consent

You will find attached a consent form for a number of activities/events throughout the school year. You will also find a consent form for children leaving the school grounds at 3pm.
Please complete these forms and return to your child’s teacher.

This letter will be posted on the school webiste, http://www.upperglanmirens.ie, and will be available to view throughout the school year. We kindly ask that you assist us in implementing the guidelines above.

We look forward an an exciting year ahead in Scoil Naomh Micheál and we look forward to working closely with you and your children.

Le gach Dea-ghuí,

Patrick O’Connell

2019-20 procedures letter pdf